Dear Faculty,

We have created the following space within the website for you to have access to all pertinent forms within our department.

COVID-19 Policies

  • All nonessential University-related international and domestic travel is suspended until further notice.
  • To request approval to engage in essential travel, faculty must obtain written approval form their Dean prior to the trip. Students and guest traveling for UCLA business and using University funds must obtain a Dean’s, Vice Chancellor’s or Vice Provost’s written approval, as well. If booking through the UC Travel center, please provide with approval to the agent at the time of booking.

Reimbursements for Purchasing

Travel Reimbursement

Reimbursements must be submitted within 30 days of travel. Failure to do so will affect your ability to be reimbursed.

OID Mini-Grants

If you opt to have a guest speaker for your course and need to apply for a mini OID grant, please visit the following link:

Once approved, please forward the approval notifications to Isamara Ramirez, iramirez@chavez.ucla or Sandy Garcia, and follow guest speaker payment instructions.

Guest Speaker Payments

Please complete the following steps PRIOR to hosting a guest speaker:

  1.  Complete the “Guest Speaker payment form” (must be completed by both the instructor and guest speaker)
  2. The guest speaker must complete a W9 form.
  3. Email ALL forms to Sandy Garcia,

The admin office will follow up with your guest speaker as needed and process payment.

Hiring Forms

Just a reminder, hiring forms must be completed and sent to our MSO via email for the appointment to be processed. Please note, no student can begin working until the appointment has been officially approved by UCPath.

Income Generation Options for Undocumented Students Toolkit

The attached toolkit focuses on income generation options applicable and considerate of undocumented students, regardless of DACA status.

Thank you,
Chicana and Chicano Studies Staff Team