A message from the UCLA Store:
- We have put in place new programs to assist students in the transition to online courses including an Online Rental option (instituted today) and free delivery options to get students the materials they need.
- The UCLA Store is well stocked & prepared for Spring quarter classes. Over 50% of adoptions have eBook versions available and 100% of UCLA Store course readers are available digitally.
- Our website continues to present both UCLA Store offers and alternate options like Chegg, AbeBooks, Amazon, B&N, etc.
- Be aware, Amazon has announced the prioritization of household goods over all other items. As such, delays are possible for students ordering course materials from Amazon. They have also alerted publishers of delays in reordering books into Amazon warehouses.
- Our UCLA Store Spring FAQ page will be continually updated with new course material information as needed https://shop.uclastore.com/c-1004-faqs.aspx .
- Textbook requisitions continue to be accepted for both Spring or Summer terms https://ucla.verbacollect.com/login .
- ASUCLA is committed to supporting campus during this dynamically changing period and we are adjusting programs, store hours and resources as needed.
Department Commencement and Doctoral Hooding
Due to current circumstances, the Department Ceremony and Doctoral Hooding have been cancelled. For updated information regarding UCLA’s 2020 Commencement, please visit https://www.commencement.ucla.edu/.
Financial Emergency Funds
Bruin Tech Fund (only for undergrads): https://www.financialaid.ucla.
Economic Crisis Response Team: https://www.studentincrisis.
Library Help & Information
A message from Jennifer Osorio, Librarian for Latin American Studies, Iberian Studies and Ethnic Studies:
As you saw in an earlier message from our University Librarian, Virginia Steel, UCLA’s campus libraries are moving towards full closure by 5pm this Friday. Young Research Library, Powell and the Biomedical Library will be open for limited hours until then. See the full schedule here: https://www.library.ucla.edu/support/students/stressbusters-night-libraries. This means that staff, students and faculty will not have access to the physical collections after Friday, but I wanted to make sure that you all know of the many digital resources that you can access remotely; this obviously includes my assistance. As of today, I am working from home, so you can always reach out to me if you need research or instructional assistance. I can help though email, Zoom or other virtual tools.
Additionally, here are some other resources available to you. Please make sure that you have VPN or proxy set up completed to access most of these from off campus. You can do that by following the instructions here: https://www.library.ucla.edu/use/computers-computing-services/connect-campus
- 24/7 chat service continues from the chat window on this page: https://www.library.ucla.edu/support/research-help
- Online tutorials for research and writing can be accessed here: https://www.library.ucla.edu/support/research-help/start-your-own-research-guide-or-tutorial or via the Library’s Youtube channel: https://www.youtube.com/user/TheUCLALibrary
- We have over 300 research guides for all the disciplines at UCLA, plus ones specifically designed for different tools or resources: https://guides.library.ucla.edu/?b=s
- The A-Z list gives access to the over 1000 different databases the library subscribes to: https://guides.library.ucla.edu/az.php
- See here for more remote resources: https://www.library.ucla.edu/remote
Most of all, I hope you are all healthy and safe and prioritizing your well-being and that of your loved ones. I hope to see everyone back on campus in the near future, but in the meantime, I’m here to help in any way I can.
Head, International Studies
Librarian for Latin American Studies, Iberian Studies and Ethnic Studies
A message from the Registrar’s Office:
In compliance with COVID-19-related safer-at-home orders, Registrar forms cannot be accepted in person at this time. If the service is not available online, send the form by e-mail instead. Contact Registrar’s Office units by e-mail or through the MyUCLA Message Center with questions.
- Cancel registration — Cancellation of Registration: https://www.registrar.ucla.edu/Registration-Classes/Registration-and-Payment/Cancel-Registration
- Enrollment petition:
- Legal name change — Legal Name Change or Correction: https://www.registrar.ucla.edu/Student-Records/Personal-Information/Legal-Name-Change
- Order a Verification Transcript — Transcript order, Special verification: https://www.registrar.ucla.edu/Student-Records/Verification-Transcript/Order-a-Verification-Transcript
- UC intercampus visitor program — application: https://www.registrar.ucla.edu/Registration-Classes/Enrollment-Policies/Special-Program-Enrollment/UC-Intercampus-Visitor-Program
- Undergraduate readmission — application: https://www.registrar.ucla.edu/Registration-Classes/Absences-and-Readmission/Undergraduate-Readmission
- Classification as a Resident — residence petition: https://www.registrar.ucla.edu/Fees-Residence/Residence-Requirements/Classification-as-a-Resident
- Nonresident Supplemental Tuition Exemptions — AB540 Exemption, SLR: https://www.registrar.ucla.edu/Fees-Residence/Residence-Requirements/Nonresident-Supplemental-Tuition-Exemptions
- Statement of Legal Residence: https://www.registrar.ucla.edu/Fees-Residence/Residence-Requirements/Statement-Legal-Residence
- Order an Academic Transcript — Transcript Order: https://www.registrar.ucla.edu/Student-Records/Academic-Transcript/Order-an-Academic-Transcript
- Authorize an Agent — Agent authorization: https://www.registrar.ucla.edu/Student-Records/Academic-Transcript/Authorize-an-Agent
- Declare Candidacy — Declaration of Candidacy/Graduate In Absentia: https://www.registrar.ucla.edu/Registration-Classes/Graduation/Declare-Candidacy
- Diploma Release — Diploma Mail Request: https://www.registrar.ucla.edu/Student-Records/Diplomas/Diploma-Release
- Transcript Availability — Early Certificate of Completion Request, Special Degree Services Request: https://www.registrar.ucla.edu/Student-Records/Academic-Transcript/Transcript-Availability
- Replacement Diploma — Replacement Diploma Request, Legal Name Change or Correction: https://www.registrar.ucla.edu/Student-Records/Diplomas/Replacement-Diploma
- Student Record Inspection Request: https://www.registrar.ucla.edu/Forms/Student-Record-Inspection-Request
For any help adjusting to remote learning, please visit https://www.teaching.ucla.edu/resources/student-remote-learning.
Zoom is UCLA’s choice for video and web conferencing and it’s services are provided in a simple, easy-to-use format.
- To access Zoom, go to https://ucla.zoom.us/profile
- Login using your UCLA Logon ID
- Join Meeting and type the meeting ID for the appropriate staff member. It will take about 1 minute for the call to connect.
- Invite Link: https://join.slack.com/t/uclachicanostudies/shared_invite/zt-cipkcatv-WAKY~XI5GSnB88cOFxLf~w
- You will create a logon using your email. You will see the department staff already on the slack channel.
- Slack URL: https://uclachicanostudies.slack.com
Stay At Home
A message from Chicana/o Studies Department Chair:
UPDATED PUBLIC HEALTH GUIDANCE ON AGE AND EVENTS
The State of California has recommended that all individuals age 65 and above remain in their homes. The University STRONGLY recommends that faculty and staff to whom this guidance applies remain home and avoid coming to campus. The information regarding the effect of the virus on older patients suggests that this is a matter of serious concern.
The CDC has recommended that all gatherings of 50 or more persons be cancelled for the next eight weeks.
Food service is an open question after the Mayoral Directive that all restaurants close for in-person service. I understand that Plateia will be open for delivery and take out, but unsure about North Campus and Lu Valle— we are awaiting guidance. Those staff on duty should consider this when planning for lunch on days you are on campus.
SOFTWARE AND REMOTE INSTRUCTION
See the attached notice from EVC-P Carter regarding the use of instructional technology and software for remote platformed teaching this week and for the Spring Quarter.
VANDALISM AND SECURITY
The Public Affairs Building experienced a break-in over Saturday night that resulted in significant vandalism in a stairwell and bathroom. At least one exterior door had been propped open by an extension cord, while another had been intentionally wedged open with paper when the building was closed.
PLEASE BE AWARE OF BUILDING SECURITY WHEN ENTERING AND EXITING. The significantly lower presence of faculty, staff and students presents a tempting opportunity for mischief.
The situation continues to evolve rapidly and I will do my best to keep everyone informed. I am so grateful for the collective efforts we are undertaking to be safe and responsible in this stressful time—thank you!
Tuition and Payment Plan Extension
A message from Vice Chancellor and Chief Financial Officer Gregg Goldman:
To the Campus Community:
We are aware that the COVID-19 pandemic may be creating unforeseen financial challenges for our students and their families, and we are working diligently with our campus partners to address its effects on the Bruin community.
In an effort to help members of our community manage their finances during this turbulent time, UCLA has decided to make the following changes for spring quarter 2020:
BruinPay Plan enrollment. Students can continue to enroll in BruinPay Plan through Friday, April 10 at 5 p.m. PDT. Eligible students can enroll in BruinPay Plan to pay their term tuition and registration fees in monthly installments (three installments for quarter students). If you are eligible to enroll, you will see an active enrollment link on the BruinBill homepage under the My BruinPay Plan section. You will need a U.S. checking or savings account or a credit card to complete enrollment.
Spring term tuition. The deadline for online payment through BruinBill for spring quarter 2020 has been extended to April 10 at 5 p.m. PDT. Please note that no changes have been announced for the spring quarter 2020 UC systemwide and campus-based fee. If changes occur, they will be reflected on your BruinBill. More information can be found on the Registrar’s Office COVID-19 FAQ.
Spring quarter 2020 Course Materials Fees. In light of the campus’s plans to offer remote instruction for spring 2020, UCLA is suspending all undergraduate and graduate Course Materials Fees that are tied to specific courses. The list of courses that will not be charged Course Materials Fees for spring 2020 can be found on the Registrar’s Office website.
More information on available payment options will follow in the coming days. In the meantime, for questions related to the tuition or BruinPay Plan deadline extensions, please contact the Student Accounts Office via the MyUCLA Message Center or by calling (310) 825-9194 (dial option 7).
Thank you for your patience as we make decisions in this rapidly developing environment.
Vice Chancellor and Chief Financial Officer
Vanpool and Public Transit Users
A message from UCLA Transportation:
Dear UCLA Vanpool and Public Transit Users,
As the University continues to take measures to protect the health and well-being of the campus community, and with the ongoing concern regarding the spread of COVID-19, UCLA Transportation will offer you complimentary parking until the need for social distancing subsides.
Effective immediately and continuing until normal campus operations resume, public transit and vanpool riders who want to suspend their normal commute mode can log into the Bruin ePermit portal and register their vehicle to park in select parking structures at no additional cost. This added benefit is also available to customers who have already canceled their transit pass or vanpool participation.
Please follow the steps below to register for a daily parking permit.
- Visit the Bruin ePermit Portal and click “LOGIN” in the upper right-hand corner.
- Select “UCLA Logon” and enter your information.
- Select “Permits” from the top navigation bar and click “Get Permit” from the drop-down menu.
- Complete the purchase process for a $0.00/day Cross Parking Permit.
Although there is no charge, please be sure to follow the above process as outlined each day you park your vehicle on campus. This process allows our office to properly manage parking demands for all permit holders and medical center customers. You will note that not all permit areas are available. This is by design to ensure that medical center permit holders are not displaced from their standard parking facility.
We appreciate your cooperation and dedication to using sustainable transportation. If you have any questions or need further information, please contact us at firstname.lastname@example.org.
A message from Graduate Division:
Exceptions to Remote Participation for Dissertation Defense
To ensure that graduate students are impacted as little as possible by the rapidly changing events associated with COVID-19, we want to assure graduate students that planned dissertation defenses will proceed as scheduled whenever possible. Current policy specifies that only one committee member can be absent or online for a dissertation event, however, we recognize that this policy may be disruptive in the event of individual quarantine or isolation, or a campus closure or suspension of in-person instruction. In the event that more than one committee member is unable to attend a dissertation defense due to COVID-19 quarantine or isolation, or campus closure or suspension of in-person instruction, exceptions will be granted automatically to allow the defense to proceed with more than one member online. Students defending a dissertation may also present virtually. This automatic exception will be granted for defenses scheduled through the second week of Spring Quarter. The Graduate Council will re-evaluate this policy in early Spring in accordance with campus recommendations regarding COVID-19.
Virtual dissertation defenses may be scheduled via GoogleHangouts, Skype, or Zoom sessions. If the evolving COVID-19 situation affects a student’s dissertation defense plans, please have the Committee Chair send an email to Academic Services, Graduate Division (email@example.com), copying the Department/Program Chair, Graduate Student Advisor and Co-Chair (if applicable) with a student’s plans for virtual defense. Please include the student’s name, student ID number, department, name(s) of individual(s) to participate remotely, and the date of the dissertation defense.
While Departments individually regulate comprehensive, preliminary and qualifying exams, we encourage them to consider alternative modes of assessment. For in-person written exams, we encourage departments to consider online examinations, take-home exams, or other evaluations that do not require physical presence. For in-person oral examinations, we encourage departments to allow virtual presentations and committee attendance as described above.
As always, please be mindful of students or committee members who may require special accommodations to participate in online meetings. The Center for Accessible Education can assist in setting up desired accommodations.
Doctoral Travel Grants
A message from Graduate Financial Services:
Information concerning Doctoral Travel Grants (DTG) in relation to COVID-19 is now posted on our grad.ucla.edu and go.grad.ucla.edu websites. It also can be accessed by clicking on the following link: https://grad.ucla.edu/asis/stusup/doctravelgrantscovid19.pdf
Fellowships and Financial Services
Extension on Graduate Thesis and Dissertation Deadline for Winter 2020
A message from Graduate Division:
To ensure that graduate students are impacted as little as possible by the rapidly changing events associated with COVID-19, the Graduate Council has voted to extend dissertation, thesis and capstone project filing deadlines from March 20, 2020 to April 10, 2020 for the winter 2020 quarter. The Graduate Division is working closely with the Registrar to implement this change.
The Graduate Council will re-evaluate this policy in early spring in accordance with campus recommendations regarding COVID-19.
Graduate and Professional Student Resource Guide
A message from Graduate Division:
Spring 2020 Graduate and Professional Student Resource Guide
In order to support the graduate and professional student community, we have compiled a dynamic resource guide which includes campus resources and services still available to you remotely. The guide will be updated regularly and each listing includes a date in which the information was last updated, so it is clear at what point information was provided. While we try to update listings as soon as information is available, there may be a delay, so we recommend always checking the department/program’s website for the most up to date information. When viewing the guide, you can navigate by scrolling or clicking on the table of contents to jump to a particular section.
View the Graduate Student Information Portal
- This new portal includes an information page with the resource guide, graduate student FAQs (coming soon), and graduate student related campus announcements.
Have a question or see something missing? Email firstname.lastname@example.org with any questions or suggested additions to this guide. We are continually working to clarify and provide information.
Senior Case Manager for Graduate Students and Postdoctoral Scholars
Case Manager for Graduate Students and Postdoctoral Scholars
Graduate Student Resource Center
Graduate Council Message to Graduate Students:
Dear Graduate Students,
The recent changes to Winter and Spring quarters at UCLA to mitigate the spread of COVID-19 are likely to substantially impact you. In order to address a number of different issues, the Graduate Council has compiled the following list of regulatory changes and resources for you. We know this is an extremely stressful time for all of you, and we are trying to acknowledge and address the many different ways you are impacted. We will also be communicating to all departments and programs about policy changes and recommendations.
Graduate students may have difficulty meeting the Winter 2020 thesis/dissertation filing deadline of March 20, 2020. The Graduate Council has extended the Winter filing deadline for theses, dissertations and capstone projects to April 10, 2020 (Thesis & Dissertation Filing Requirements) and is working with Graduate Division and the Registrar to implement this change.
Graduate students may have difficulty assembling their committee in-person for their thesis or dissertation defense in Spring quarter. The Graduate Council voted to allow remote participation of all committee members and the student for defenses. Dissertation and thesis defenses may be remote through Spring 2020.
If a committee member is too sick, a graduate student may need to reconstitute their committee to complete their qualifying exam and/or dissertation defense. There is an existing petition process to allow committee reconstitution.
Graduate students (master’s students in particular) may have difficulty completing necessary residency requirements. Students are required to complete at least three quarters of academic residence (registration and enrollment) in graduate status at the University of California, including at least two quarters at UCLA. A student is in academic residence after completing at least one course (four units) in graduate or upper division work during a quarter. Students are still able to enroll for Spring Quarter and meet the residency requirement. In exceptional circumstances, a student may request a leave of absence.
Graduate students may wish to take more than one Spring course as S/U instead of letter grading. The Graduate Council has voted to allow departments, schools or IDPs to allow graduate students who are in good standing to enroll in more than one course for an S/U grade.
Graduate students may have difficulty completing oral preliminary and qualifying exams in person. The Graduate Council urges departments to allow remote participation and to allow flexibility for students in completing these requirements.
Graduate student courses may become unavailable in the Spring if remote instruction is not feasible. The Graduate Council urges flexibility in departments so that a student’s time to degree is not impacted by lack of course availability. Departments are able to approve course waivers and substitution petitions as long as the UC minimum program of study requirements for the degree are still fulfilled (Standards & Procedures for Graduate Study).
Some graduate students are required to work as teaching assistants as a department requirement. The Graduate Council urges waiving this requirement in instances where graduate students are unable to secure a TA appointment for Spring quarter and it would impede their graduation.
Graduate students may have insufficient access to remote mentoring and advising, depending on the availability of their advisor. The Graduate Council is urging departments to encourage their faculty to commit to remote advising hours, and to offer flexibility in remote advising given that students may be in different time zones.
TA will need to learn tools for remote instruction, in addition to their normal responsibilities. Hiring units have been provided guidance on how to support their TAs as they transition to and engage in remote instruction.
Graduate students who are required to travel for their research (for example, for fieldwork) may be unable to do so. The Graduate Council will encourage the use of remote tools for data collection. Other approaches to mitigating the impact of travel restrictions on research are encouraged. We encourage students and their committee members to discuss how research plans could be modified to support the student’s continued progress under the current circumstances.
Laboratory research may become limited, either due to campus-imposed restrictions, or due to limits in the availability of research supplies or other resources. The Graduate Council suggests that individual advisors be creative, allowing and considering changes in research format where possible. For example, in some cases projects involving community-embedded research or other direct contact, human subjects research may need to be delayed. In other cases, there may be alternative means of interacting with research subjects. Such changes would, of course, need to be reviewed by IRB. We encourage students to work with their research mentors and PIs to identify ways in which research productivity can be sustained remotely. Conducting archival research, writing proposals or articles, creating graphics, analyzing data, learning new data analysis tools, and performing computational experiments are just some of the options.
Graduate students requiring clinical training/rotations may be unable to complete these requirements in a timely manner. The Graduate Council may be able to extend the time to complete degree requirements. Besides the thesis/capstone extension, students can petition to extend the time to complete clinical work if the clinical work is a part of a course requirement. This includes the Master of Social Welfare, the Master’s & Credential in Education, and other programs that require enrollment in coursework for fieldwork, observation and participation, and teaching experience. Departments should work with their students to determine if a petition is needed. In some cases, assigning a grade of Incomplete and providing additional weeks to complete the required hours may be the best option.
Graduate students may be experiencing financial stress in these uncertain times. There are emergency loans through the Loan Services office. The Economic Crisis Response Team may also be able to provide assistance.
Graduate students may need time off to care for parents or children. The current leave of absence policy is no more than 3 quarters leave. The Graduate Council will recommend that leaves in Spring quarter due to COVID-19 do not count against their 3 quarters.
Additional resources for graduate students:
Spring payment deadlines. The Spring quarter payment deadlines have been extended to April 10, 2020.
Winter 2020 Filing Deadline. The filing fee application date has been extended to April 10, 2020.
Spectrum is offering free internet access to students. https://corporate.charter.com/newsroom/charter-to-offer-free-access-to-spectrum-broadband-and-wifi-for-60-days-for-new-K12-and-college-student-households-and-more
UHaul is offering free storage for 30 days for any students that needs it. https://www.uhaul.com/Articles/About/20625/College-Students-U-Haul-Offers-30-Days-Free-Self-Storage-amid-Coronavirus-Outbreak/
Check the GSRC, Student Affairs and Graduate Division websites for updates.
A message from the Office of the Vice Provost and Dean for Graduate Education Office of the Vice Chancellor for Student Affairs:
Resources and Support for Graduate and Professional Students
Dear Graduate and Professional Students,
While the past few weeks have brought unprecedented challenges for our campus and the global community, UCLA’s top priority remains protecting the health and well-being of our students, faculty and staff. As we have made decisions in the interests of health and safety, we recognize that limiting access to classrooms, research resources, peers and mentors affects your ability to stay on track with your courses, scholarship, teaching and professional development.
Thank you for your resilience and commitment during this time of rapid change and uncertainty.
We are writing to tell you about new resources that you may find especially useful at this time, and to share updates about continuing resources. The most current information about this public health crisis is always available at UCLA’s COVID-19 website, Bruins Safe Online and UCLA’s Twitter feed, which are all updated regularly. As new information becomes available in relation to these and other resources for the spring quarter, we will share additional updates.
Departments across campus have existing and new resources to support you personally and professionally. Among them:
- The Registrar’s Office has created a COVID-19 FAQ page that provides answers to frequently asked questions about fees and registration. It will continue to be updated as we receive additional information.
- Technology support. Students can check out long-term lending laptops, iPads and internet hotspots through the CLICC Lending Desk in Powell Library. UCLA is currently adding additional laptops and iPads to expand the resources available to students. If you need a device, please fill out this online service request form at the UCLA Library website. The form will prompt you to create an account, and once your request is processed, you will be given a specific day and time to pick up your device. Visit the UCLA Library website for additional information on remote services and other resources. You may also consider contacting your specific department for additional options for supporting your technology needs.
- Lost wages and the Economic Crisis Response Team. If you are a student employee facing financial hardship due to lost wages, please fill out the Intake Form for Lost Wages for Student Employees. We are exploring all possible options for support and will get back to you as soon as possible. If you find yourself in general financial distress, please fill out the ECRT self-assessment form on this same website. You will be prompted to enter your UCLA logon ID to complete these forms.
- University housing. UCLA Housing remains open and will continue to support students who want to stay in university housing until the end of their contracts. If you want to cancel your housing contract, there is no cancellation fee for early termination. If you cancel your contract and still have future years of eligibility, you will not lose your eligibility. For more information, visit the Housing COVID-19 information page.
- Off-campus apartment leases. If you have questions about how to work with an off-campus landlord, and you are a current, registered student, you can receive legal assistance from UCLA Student Legal Services. You can request a Zoom appointment by filling out this online form. Answers to frequently asked questions regarding COVID-19 and terminating an apartment lease are available on the Student Legal Services website.
- The Dashew Center for International Students and Scholars has published answers to frequently asked questions for F-1 and J-1 visa holders. That information and all recent communications from the Dashew Center can be found on the center’s website.
- Mental health. The Healthy Campus Initiative Center’s March 17 message provided information about mental health and social well-being resources. Counseling and Psychological Services (CAPS) is offering telehealth appointments and has temporarily suspended session limits. If you need support or have any questions, please call CAPS at 310-825-0768. Resilience in your Student Experience Center (RISE) is also available to support you with virtual mindfulness, yoga and other stress management resources.
- Food resources. The Community Programs Office (CPO) Food Closet and the Basic Needs Committee are exploring options to ensure that food closet users have access to food. The CPO Facebook page will be updated with more information once it is available. Bruin Café, located on The Hill, will be available during Spring Break for lunch and dinner, starting with dinner on Friday, March 20 for BruinCard Easy Pay or credit card transactions.
- The Arthur Ashe Student Health Center remains engaged with local, state and national health agencies in closely monitoring COVID-19. Guidance for students can be found on the Ashe Center’s website.
- UCLA Recreation has announced that all facilities will be closed until further notice. Additional details, including options to retrieve personal items from lockers, are listed on the UCLA Recreation website. Brief instructional videos to support your physical wellness can be found at UCLA Rec’s Fitwell site.
If you are feeling overwhelmed by the amount of information regarding COVID-19 and making decisions about how best to manage this crisis, please call the Student Support Line at 310-825- 3894, from 9 a.m. to 7 p.m., Monday through Friday. If support line representatives are busy assisting another person, leave a message and they will call you back as quickly as possible. You may also email email@example.com with any questions regarding UCLA’s response to COVID-19.
Our thoughts are with the health care workers and first responders who are at the frontlines in responding to the pandemic, and with everyone who is affected. UCLA’s legendary coach John Wooden reminded us, “Do not let what you cannot do interfere with what you can do.” As we move through the next few weeks, let’s focus on what we can do for ourselves and our community.
Temporary Amendments to Residency Policy
A message from Graduate Division:
There have been lots of questions about obtaining or maintaining California residency, given that people may want or need to travel out of state in response to the pandemic. Please see the very important memo, attached, regarding the limited-term amendment of the Regents Policy governing eligibility for California residency.
Kindly refer to the Registrar’s COVID-19 FAQ for any questions or updates.
UCLA Graduate Division